Welcome to The Department of Neurology Purchasing

The Department of Neurology utilizes an electronic purchasing system called eBuy Point and Click.  This system allows the end user to place their own requisitions for materials directly with the Partners Purchasing Buyers and in some cases directly with the vendors.  This system can be accessed 24 hours a day 7 days a week by you the researcher. In order to perform this task you must first check with your Principal Investigator to find out if him/her want you to order your own lab products, because some labs have designated staff that perform this task for their labs. 

If your Principal Investigator wishes for you to perform the duty of ordering products and supplies you must fill out the attached ebuy access authorization form before you attend class.  Once you fill it out have you Principal Investigator sign it and send it to Nick Fisher in HIM 612 for Department approval.  Your form will then be sent to Partners Material Management Information Systems.  

You will also need to take the ebuy class offered by the hospital.  The link for this class is listed below:

http://intranet.partners.org/MM/ebuy_bwh_training.asp

You can type this address into your Internet browser or cut and paste.

You will then have to meet with the finance manager assigned to your lab.  They will explain the mechanism of the assignment of Peoplesoft numbers and show how to use the chart of accounts and grant numbers when you are ordering.  Your laboratory administrative assistant can inform you of whom the finance manager is for the lab that you will be performing your research in and how to contact them.

Invitrogen Point of Service (POS) Supply Center

The Invitrogen Point of Service (POS) Supply Center is here to help you obtain those frequently used chemicals and reagents available to you with out waiting 24-48 hours.

This program is designed to help you, the researcher, avoid any delays in conducting your experiments and to make these items more accessible to you.  The hours of operation will be Monday through Friday from 8:30 am to noon, closed from noon to 1pm for lunch, and then resume from 1pm to 4pm.  This schedule could vary at times due to meetings or other department related events.

Training on FileMaker Pro

You will have to make an appointment with Mike Quinn in room 612, who can be reached at 617-525-5592, for training on how to place an order on FileMaker Pro. 

This is a record keeping system, which we are able to track orders that are placed through this system. Once you have received this training then you can proceed to order chemicals using the Point of Service Supply Center.

Attached are the ordering guidelines for this program.

Invitrogen Point of Service Supply Center Ordering Instructions

Daily Orders

1. Go into Invitrogen POS database located in FileMaker Pro menu and fill out form.
2. Print out request form.
3. Go to HIM612 and present Nick Fisher your request form. (You must have form in hand to receive your product).
4. Nick will then go to the appropriate storage unit and fill your request and hand you your chemical.

Special Orders

For those who need to order a chemical from Invitrogen can follow steps 1-3 and Nick will place your order with Invitrogen to come in when the bulk order arrives on each Tuesday. For those who need an emergency order can contact the member of your lab who has access to the Invitrogen website to place those orders.

All orders must be placed with Invitrogen by noon on Monday to arrive on Tuesday in the bulk order to avoid additional shipping costs.  You can place these orders any time prior to Monday noon

The Neurology Purchasing Department Responsibilities

The Purchasing department here at the Department of Neurology is responsible for creating and placing Purchase orders for the following:

1. All Invitrogen point of Service and special request orders.

2. Emergency Orders

If you have any purchasing questions please contact: Nick Fisher at 617-525-5591